20 Budgeting, Planning, and Management Applications for Freelancers

by Matt on May 7, 2009 · 40 comments

in Freelance,Resources

Productivity is of the essence for freelancers and designers on a team. Here is a list of twenty applications, most geared toward freelancers, to help increase productivity and efficiency. Included in the list are web applications and software for task management, invoicing, billing, budgeting, and more. Got any to add to the list? Feel free to leave a comment!

1. Things

Things is a very highly rated and popular task management Mac application. Within a great interface, you can mange to-do items with several organization features. You can organize items with tags, areas of responsibility, by importance, and more

2. Invoice Machine

Invoice machine is a web application that makes invoicing invoicing easier and simpler. You can easily create and send invoices, and the application also comes with a bill tracker to help you keep track of working time.

3. Excel

Creating spreadsheets with Microsoft Excel is a good way to do budgeting. You can make organized spreadsheets for income and expenses, without having to pay for budgeting applications.

4. Mint

Mint is a very well known web-based budgeting application. You can access your bank information through the app so you can easily plan and observe income or expenses. It has an excellent interface and a number of useful features.

5. FreshBooks

FreshBooks is another top online invoicing and time tracking application. This is also a web application, and it has many features such as easy invoicing, expense management, and time tracking.

6. Address Book/iCal

Leopard OS X’s Address Book, or any other contact management software, will help you to organize and remember clients, or potential clients, contact information. Also, with iCal, you can schedule and plan events/projects.

7. Basecamp

Basecamp is a very high quality and popular project management application. With Basecamp, you can assign tasks to a team, share files, track time, and meet deadlines by planning projects.

8. Evernote

Evernote is a Mac and Windows, as well as iPhone, application that helps you remember and keep track of information. You can do many things, such as creating to-dos, taking notes, capturing websites and screenshots, creating scribbles, and much more.

9. Anxiety

Anxiety does just what it says in it’s name, it helps you relieve some of your stress by allowing you to easily great to-do lists, with many useful customization features.

10. Product Planner

Product Planner is a web application that helps you make flows for web products, so you can plan out products. You can get ideas from other products flows on the site.

11. The Resumator

With The Resumator, you can easily manage and collect resumes when your looking to hire. You can rate the resumes you receive, add job listings to job boards easily, collect resumes through a widget instead of email, and more.

12. freckle

freckle is an extremely powerful and very well designed web application for time tracking. It has a number of features to help you boost productivity and make time tracking easier.

13. Action Method Online

Action Method Online is project management at it’s best. Created by Behance, Action Method Online helps you increase productivity by keeping you organized with your projects and to-dos.

14. Gist

Gist helps you to find out more about your clients. You can organize and discover information about them, and track them on social networking websites.

15. Billings

Billings is a very high quality money management software for freelancers. You can create/send invoices, track payments, manage payments for projects, create billing reports, and more.

16. Money

Money is another great accounting Mac application, with features like budget planning, invoicing, prepare budget reports, and more.

17. On the Job

On The Job is a time and expense tracking software, as well as a powerful invoicing application.

18. Daylite

Daylite is a productivity application from the creators of Billings. Like similar apps, you can easily manage and organize tasks, plan deadlines, schedule events, and streamline your workflow.

19. OmniPlan

This is a project planning application with an in-depth task management system, scheduling feature, time management tools, and more.

20. Onehub

Onehub is another excellent team project management applications. Like the others, you can easily manage projects, collaborate with others, and share files.

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{ 37 comments… read them below or add one }

Scott @ scottydonald.com May 8, 2009 at 3:31 am

great list, i would suggest some open source alternatives that are inexpensive and coders can set them up for themselves. ProjectPier is similar to basecamp and open source. vTiger CRM can do invoices and manage your clients. and Toggl is a free online time tracker, what else do you need for free.

Bradley Jensen May 8, 2009 at 11:13 am

Appreciate the list! Some great apps on here…I appreciate the inclusion of some of the simple ones like Excel. That really works for people. I’ve been looking for the perfect Time Tracking app for years, currently using iClockr but it’s not perfect. Maybe I’ll try Freckle.

Lisa Portzer May 8, 2009 at 10:44 pm

Great list, Spoonfed and big thanks also to you, Scotty! I will check out Project Pier and Toggle.

marotorod May 27, 2009 at 8:25 pm

I use rainlendar (http://www.rainlendar.net/cms/index.php) and it´s very useful to planning my time.

John June 1, 2009 at 2:46 pm

Another great project management application to check out is Intervals. It was built and is used by a web design and development agency and has lower priced plans aimed at freelancers.

Grant Simmons June 29, 2009 at 10:42 am

May I suggest you add the best online accounting software for small business?


Great app, great support, great attitude!

Alex June 29, 2009 at 6:55 pm

I’ve been using Xpenser for time and expense tracking with good luck. You can submit expenses and timers using email, sms, twitter, and a number of other things. I’ve been using their IM bot with GTalk/Gmail, makes it very easy to track time. Also exports to FreshBooks.

Paulo September 9, 2010 at 5:49 pm

Some time tracking software you might like to consider for your next article is 1DayLater 1DayLater activity tracking software – it’s useful for freelancers and other solo professionals – and allows you to track anything from time to money to mileage.

raf January 17, 2011 at 6:43 am


Thanks for sharing. They’re useful.

ajeet June 23, 2011 at 6:14 pm


Contact IIPM – Management Institute India

Vincent Egt August 2, 2011 at 7:32 am

From timetracking to invoice in minutes….

The url is in dutch (www.mijnuren.nl) but the app supports english, german and french translation.

Emma March 9, 2012 at 9:22 am

I use Protime for all my hour tracking. See http://www.protime.nl for more information (Dutch, but available in multiple languages)

Dasha July 10, 2012 at 4:03 pm

I’d like to add Wrike (www.wrike.com) to the list. If you’re looking to organize your task, projects, files and discussions, then our system is the way to go. There’s a free version available, which might be especially appealing for freelancers.

Kumar October 30, 2012 at 6:08 pm

How about Replicon online project management software? which is one of the top project management and tracking software.

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